IT FOR HOSPITALITY SECTOR

IT FOR HOSPITALITY SECTOR

(Corrected and Updated version)

We are very pleased to announce that Pertlink is collaborating with MDIS Corporation Pte Ltd (Management Development Institute of Singapore) to provide Hospitality IT training to individuals wishing to learn about this fascinating subject.

Click here for more details about the program

The Hotel industry is booming and technology deployment within that industry sector is at an all time high. But, there is a major missing ingredient - a steady and consistent supply of qualified personnel that will manage and maximise increasingly sophisticated systems.

Over a 3-day period, this course will be fast track knowledge sharing into the fascinating and dynamic world of Hotel Technology. The curriculum has been carefully engineered so as to take individuals with a keen interest in the Hotel Industry and Technology and provide them with essential knowledge of how IT is used in that industry sector. 

  Objectives | On completion of this course, participants will have:

• A clear understanding of the different departments in a Hotel - How Technology is used in those departments, and how they interact to form a centralised system.
• Knowledge on How Technology is selected, procured, implemented and managed in a Hotel.
• A basic knowledge of the functionality of various Management and Hotel operating systems.
• An insight as to where certain technologies can shape the business and the criticality of them.
• Exposure to Guest Room technology and how it needs to be aligned with Guest expectations in order to enhance the Guest experience and help drive loyalty.

Target Audiences | The course is designed for 2 groups of people:

Group A | Those without any Hotel (IT) experience and who wish to learn and be exposed to this industry sector. Their desire will be to join the Hotel Industry either directly, or to an associated business - perhaps a technology vendor. They should be Graduates, and possible already have some working experience, although not absolutely essential.

Group B | These individuals will already have some basic Hotel experience - not necessarily within an IT department, but either they themselves wish to further their career knowledge in this area, or their employer believes they exhibit potential in this area and require some more formalised education.

Curriculum

In designing the course, we take into consideration industry proven best practices that will be harvested from a pool of existing educators, hospitality industry professionals, and technology vendors.

Hotel Technologies to be Covered

• Reservations Systems
• Revenue Management
• Food and Beverage Applications
• Accounting Applications & Controls
• E-Commerce
• Hotel Technology Infrastructure
• Security to include Physical Systems and Data
• Guest Room Technologies

Technology Concepts to be Covered

• Network Administration to include Contingency Planning and Disaster
• Recovery
• Emerging Technologies such as Cloud, RFID and NFC
• Telecommunications concepts such as VoIP and VoWLAN
• System Architecture - IP and Virtualisation

Trending Technologies

• Social Media
• Apps
• Search Engine Optimisation

Managing Technology

• General Management
• System Strategies
• System Selection
• System Optimisation

Included in the comprehensive course workbook, will be a Glossary of commonly used terminology.

Specialised professionals will impart tremendous knowledge about the business and how IT interacts with all aspects, giving the student a solid foundation from which to either apply for a Hotel Technology related role, or enhance their existing position within the business. 

For more details - please contact: 

MDIS Corporation Pte Ltd

MDIS Dhoby Ghaut
20 Orchard Road, Singapore 238830 
Tel: (+65) 68426666 Fax: (+65) 63567100

Click here for more details about the program

Trends in Technology - Struck by Lightning

Trends in Technology - Struck by Lightning 

It's impossible to talk about technology, without mentioning the word trends. The two are super glued together, and none more so than when we talk about Smartphones and the current craze revolving around the iPhone5.

But honestly speaking, Hotels are not always so trendy when it comes to tech, often erring on the side of caution.  They have painfully realized that trends and associated items come and go, and a current example of that pain is something the whole planet is now experiencing - the Lightning connector which Apple has thrown our way. It has definitely put a spanner in the works...and once again - 5 years on (is that a cycle I wonder), iOS has become a disruptive technology we all have to deal with.

Having said that let's look at two of the key tech trends now affecting us:

BYOD

With such a great percentage of the population owning some kind of smart device (Phone or Tab) the BYOD (Bring Your Own Device) phenomenon is having a tsunami effect in the workplace and Hotel.

Staff want to use and connect their devices to Company systems, and Guests want to use them in the Hotel for all manner of reasons. Both of these bring about a whole host of issues surrounding security, bandwidth, risk and cost.

Firstly, when a staff member brings his or her own device into the workplace - you have to consider the security aspect of this. It's an expensive and desired object - maybe $500 and small enough to be stolen. Whose responsibility is that? Also, when connected to your network or systems, how do you lock down sensitive materials (like we used to do with thumb drives or portable hard disks) and stop them walking off property? Another issue is tracking bandwidth usage when you can't easily monitor what traffic is being down/uploaded.

There is of course an upside to this and that is if the employee has personally expensed the item, then you have saved the $500 cost. Perhaps you have helped the cost burden to the employee by offering some sort of monthly rebate into their salary package, providing they stay with you for a period of time. Whatever the case, it's something that needs to be addressed and offset against the benefits you may be able to realize from their ownership of said unit.

And when we talk about the Guest, there comes a whole new game we have to play - and there are, as of now, no rules - we are making them up as we go along.

Don't for one minute underestimate how in love the Guest is with their device - it's become an extension to their anatomy - and I'm sure you've observed the new way of walking we've adapted to over the last five years as we hold the device in our hand at about a 30 degree angle from our face so we can see it, and it can be seen. Some people are even more in-your-face as they strut their stuff - holding Tabs and Notes up to their ears or in front of their faces to have a phone call or Face Time chat - you can make your own judgment as to how you feel about that.

But seriously, the Guest has yet again become disruptive - and we have to deal with it. This one unlike a few specks of dirt cannot be swept under the rug in the hope it will go away.

I know for example that the organization HTNG (Hotel Technology Next Generation) has set up workgroups to specifically deal with "devices" and how they can be managed on the Network. It's got a few very smart folks scratching their heads as to how to best get around this.

But apart from the fact the Guest wants to control everything about their stay in your Hotel, like access control, lights, air-conditioning/heating, TV, DVD/BluRay, DND/MUR, order room service and other tasks, they also want to stream the content they have brought with them - and that's the BYOC part of this (Bring Your Own Content).

BYOC 

Not quite as complex as the BYOD scenario, BYOC is when the Guest brings their own Movies, TV shows, music or other items that they want to playback on the devices in the room - mostly the TV, which you have so kindly provided.

Traditional methods were to dock the digital device into a standalone player (now defunct thanks to Apple's Lightning connector unless you or your guest has a US$30 adaptor - which will not function on 100% of devices), or to plug it into a Jack Pack or Aux Panel - usually found on the desk which is not always where people want to stream from.

But in the true fashion of trends, we now want to be un-wired and stream wirelessly to whatever is the playback unit of choice - be it speakers or a TV, and so there's the rub. Now you have to have Airplay or similar enabled devices to cope with this, and unless you are going through a refurb cycle (which maybe should coincide with Apple's 5-year cycle), then you are going to have to find a fix, to cope with this other trend.

Good Luck!

First appeared - Hotel Management Asia - Hotel Technology Guide - OCT 2012

Where's the Secret Sauce?

Another HITEC has come and gone, and what a blast it was! Baltimore was HOT - not just because of the searing heat, but also more importantly due to the masses of super TECH that was on display @HITEC. And let's not forget the jam-packed parties (a.k.a. Networking events). If you attended HITEC, you will know what I mean, if you didn't, too bad - it was a hoot.

Walking the aisles is always a treat, you get to see, or at least try to see most of the world's vendors under one roof at one time. The Goliaths take up the center spots, whilst the newbies are parked on the periphery that as I've said before, probably has the next killer app. I admire the determination of those folks.

Bumping into long lost buddies is always welcome, and this year was no exception. I think I did more handshaking and hugging in the aisles and at "networking events" than I did on actual booths. One individual was so pleased to see me that he insisted on taking our photo and posting it onto Facebook...

Sadly though, I was unable to attend any of the education sessions, which greatly upset me - but there are only just so many show hours, and when you deduct HFTP and HTNG meetings as well as a few private briefing sessions, you are not left with very much availability. Still, I hope some were digitally captured for posterity, and I can play catch-up when they are finally distributed.

But what I was in search of was THE SECRET SAUCE. So many folks use this term that I was hoping to taste it, or at least catch a whiff of it - but alas, it eluded me.

At HITEC - I was on a mission. I wanted to find out how technology can justify itself in a Hotel. I'm realistic enough to understand that we can't operate Hotels without certain forms of technology, but how do we really measure the effectiveness of it, and justify the expense to Hotel Owners, who are themselves looking for an ROI on just about everything.

Over the last 2,000 years that we've been operating Hotels - admittedly, there has been some improvement, or has there? In their most basic form they still provide the same thing - a place to break a journey, get some rest, something to eat and drink, and wash-up. How they do it, comes as many variations as there are colors on a Pantone color chart.

A Hotel is simply broken down into two parts: Hardware - the physical building and systems, and Software, the people who make it run and whatever you say or think - give it a unique personality. Again, these come in many flavors, shapes and sizes, but the fundamentals are still the same.

The Guest varies by Demographic, but all said and done at the end of the day, the needs and wants are the same - a clean, comfortable and affordable place to stay.

So where's the problem in delivering this?

Those of you who are regular readers of my BLOG - know that I often point out deficiencies in a Hotel that I have stayed, and my Baltimore and New York experiences were no exception. I will keep the names of the establishments out of the comments - but feel free to speculate:

BALTIMORE

1. One night I wanted a cab. I asked the Bellboy who was standing around at the front of the Hotel (I assume this is his station) to help me get one - his job - I again assume. Few moments later he had hailed one, and it arrived into the Hotel's entrance area. He opened the door (I assume his job) and when I had sat down and told the driver where to take me - he promptly slammed the cab door realizing I was not going to tip him - for doing his job, that admittedly he's already paid to do. He walked away sulking...
2. Then there was the fact that the Hotel does not change towels or linens on a daily basis - apparently to help save the planet... On two occasions they took my wet Bath Towel and hung it on the hook behind the bathroom door - where my dry T-shirt was already hanging, and so the T-shirt became wet, and unusable...
3. Let's not forget the charge for Wi-Fi. I was categorically told by the lady who checked-me in that it was inclusive in my room rate. "Just log-on as normal" she said, and it will be taken care of - it was not. I was charged and not just for one connection in the room, but for multiple devices.
4. Lastly, I sent three shirts to the laundry for cleaning so as not to schlepp too much dirty stuff around with me on the next leg of my journey. Two of the three shirts were returned with black oil stains on the front. *

NEW YORK

1. My choice of Hotel was one that I last stayed at in 1975, and after making a booking on Agoda, I wrote a short note on the Hotel's Facebook page to say how much I was looking forward to coming back. After a few short hours, they responded saying how happy they were I was returning and looked forward to my visit. When I checked in, the Receptionist treated me like "a nobody", did not welcome me back, and gave me a sub-standard corner room. There was no Banana in my room - or even a Welcome back note from the GM. Come to think of it, for the 4 nights I was there, I did not see any Management in the public areas...
2. My room (1448) had a stale odour, chipped wash basin, one of the blinds did not have a pull string, some walls had torn wall paper, one of the photos over the bed had "a stain" on the glass (I hate to think what that was...), one of the air vents was stained, and I had to pay for Wi-Fi although I'm 100% sure Agoda said it was inclusive.
3. I was allowed two bottles of House drinking water per day from the automatic mini-bar. On two days, they were not replenished and I had to request them.
4. One day, I returned to the Hotel after doing some shopping. The cab pulled up at the Hotel entrance and I opened the door in front of the Doorman who was busy counting his tips. To help get out of the cab, I lifted the bags off the back seat on to the ground, in front of the Doorman. Do you think he helped me? Dream on!
5. I invited a friend for Dinner at the Hotel - in one of their signature restaurants - a steak house. Our so-called Waiter was the most un-attentive individual I have ever encountered. It was like it was such an effort for him to serve us. I heavily discounted his tip!

OK - enough of that griping - let me get back to the main reason for this BLOG and that is the hunt for the Secret Sauce.

Justifying tech expenditure is becoming more and more difficult, and I'm constantly challenging, as well as being challenged as to why we should be adopting certain Tech strategies, and to justify them. One of those might be for example, should we still put a HSIA wired port on the desk when most people connect over Wi-Fi? Another could be - do we need so many standard power sockets when people mostly require USB power. I ask myself, is USB the new Universal power socket?

So, when I met up with three leading vendors at HITEC I was trying get a feel for this kind of justifiability. They specialize in the following areas:

1. Point Of Sale and PMS
2. IPTV/In-Room Entertainment and HSIA
3. In-room Tablet based services and apps

What was I looking for?

I was hoping that these companies could provide me with meaningful metrics on how their systems are being used - for example:

1. Point Of Sale and PMS

Apart from Hospitality - these folks are also heavily involved in the Retail space servicing several leading high street retailers. These retailers' measurement of customer behavior is literally off the charts. They know, for example, what time people come in the store, what are the popular items they look for and buy, how long the average person stays in the store, how they pay, how often they come back, if something is on special what else they may be tempted to impulse buy, where items should be placed in the store, and of course the average transaction value. They also know to play different music at certain times of the day so you are either walking more quickly, or subdued to take more time to wander through the aisles.

Questioning this Vendor if they take the info from their own PMS and compare it to the data from the PoS to see if certain demographics have additional purchases and what exactly they purchase, they look back at me with blank faces.

With this type of data, could we do predictive analysis based on future business on-the-books and then used with revenue management systems, could support the decision making process as to which type of guest will yield more, and how certain offers in F&B or other areas of the Hotel may be attractive to them. They don't.

    

2. IPTV/In-Room Entertainment

Similarly, I asked these guys if they could tell me how certain types of Guests used the TV? Could they tell me for example if a specific Guest demographic stayed longer on HBO or BBC than others? How often was the TV remote clicked, how often was the TV used for wake up calls, or the PPV system used, again by a certain guest demographic. They could not.

   

3. In-room Tablet based services

Their VP Sales and CTO told me that their solution was mainly used for: Wake up calls, requesting amenities and room make-up or turndown, and ordering room service. When questioned if they could tell me how many Guests used the device versus say calling down or speaking with a real member of staff, they could not. Could they then tell me which type of Guest likes to have a wake-up call, or request a room turndown, they could not!

So, using just these three examples, I'm finding it hard to understand the justification process for (certain types of) technology in a Hotel.

Saying these are service enablers, or add to the guest experience is no longer good enough - we have to have hard facts and I'm wondering how we can get these. Recently, one CTO of a major Asia based hotel group asked me if I had access to any reports which showed how guests were rating internet access - much like they would the comfort or cleanliness of a room, and I could not produce any. There was just anecdotal evidence to say Guest's need it, but how they enjoy consuming it, or paying for it, was not measured. At least I could not find any information to substantiate this.

Then another question is niggling at the back of my mind. If we know that Guests are not using the in-room phone for revenue generating purposes, and that they receive calls on their mobile phone versus the in-room phone, the question is not why do we place so many units in a room, but why do we still install voicemail for Guests, if it's almost never used?

Taking these examples, and my comments on the two Hotel experiences - it's definitely time to get back to basics and question why we do things.

What are the true benefits these technologies bring to the Guest and business? How can we measure the effectiveness, and to really understand the masses of data that these systems collect, which can better help us provision services to guests, rather than guess which I believe in many cases we still do, and often fail miserably.

If you've found the Secret Sauce - please send me some!

* After raising these comments to the Hotel, they agreed to refund my HSIA and laundry charges.

© Terence Ronson HFTP, HTNG, ISHC 

DO's and DON'Ts of Hotel Technology v4

DO's and DON'Ts of Hotel Technology v4 

    

With HITEC 2012 (The world's largest Hospitality Technology Show) just around the corner, the season of Hotel Technology Conferences and Exhibitions has firmly arrived, and so becomes the perfect opportunity to update and re-issue our ever-popular Do's and Don'ts of Hotel Technology.

Due to advances in technology, and general adoption of certain platforms and practices, the list now includes over 130 reference items.

Not all may apply to your particular business, and certainly some are subjective. They should, however, prove to be a good reminder as to how important this area is, and just how much it can negatively impact the customer experience let alone your bottom line, when implemented incorrectly.

DO...

1. Use digital signage instead of printed posters. Chalkboards in some instances, are acceptable
2. Put some free bottles of drinking water in the mini bar so that they are nice and cool for the guest to grab
3. Check all peepholes on guest room doors to make sure they are secure, and the right way round
4. Mount irons on wall brackets in closets/wardrobes instead of placing them on the floor or shelves
5. Clearly display broadband/Wi-Fi charges, if your hotel has any
6. Make it easy to switch off all lights in the guestroom from the bed - especially the bathroom lights
7. Check that all staff who have Master keys, only have access to the areas they are required to - and no others
8. Make it easy to plug in a hairdryer, shaver, or electric toothbrush in the bathroom
9. Make the lighting in the bathroom bright enough for doing makeup and to shave - if in doubt, ask a woman to validate it
10. Have an illuminated make-up/shaving mirror in the bathroom
11. Have (international/universal type) power sockets easily available for guest-use in public areas, especially Lounges, Dining areas and Poolside - also have adaptors handy for guests carrying overseas appliances
12. Have an emergency torch/flashlight in the guest room that's easily accessible in the case of an emergency
13. Teach Housekeeping to tidy up Guest cables on a desk - but not to disturb any equipment
14. Exercise caution when dimming corridor lights overnight - some people have night blindness, or phobias, and prefer higher levels of light
15. Use an electronic Picture frame or Tab on the Front Desk to display currency exchange rates and maybe some marketing info
16. Offer free boarding pass printing in Business centers
17. Provide Apple computers in the business center, and not just Window's PC's
18. Check that the Computers in your Business Center or Internet corner, reset themselves each night and clean off any residual files that should not be seen by others
19. Have an Apple Notebook power adaptor available for a guest to borrow in case they accidentally forget theirs at home. The same principle applies to iPhone/iPod/Blackberries/Samsung/Microsoft etc.
20. Use wireless [Trackball] mice at the Front Desk - it's so much more tidy than having unsightly cables everywhere and moving the thing around the desk 
21. Have a smartphone compliant version of your hotel factsheets [datafile] available for download on your website (e.g. PDF)
22. Work with your system providers so that they produce eForms and not printed reports - especially Registration cards and Folios
23. Make sure excess power and data cables are neatly tied, or cut to the right length. If that is not possible - cover them somehow
24. Tie up cables behind the Flat screen TV so that they don't hang below the TV directly in the line of sight of the viewer - like a big U
25. Have a simple but easy to read digital clock in the bathroom
26. Encourage staff to bring laptops or Tablets to meetings and use them for note taking and not use paper pads
27. Have easily accessible (international/universal type) power sockets in Meeting rooms as more and more people bring tech with them and need power - an extension cord or power bar is also handy
28. If you install a Wi-Fi projector in your meeting room, chances are the person using it has to firstly download a specific driver. Make sure someone is on-hand to explain this and guide them through the process
29. Have plenty of (international/universal type) power sockets by the guestroom desk, or if not possible, place a small power bar in the desk drawer complete with adaptor
30. Have a CD/DVD/Blu-Ray lending library if you have such a player in the guestroom - make sure though that this does not break any laws before doing it
31. Have your Concierge know where is the Apple Service Center and also other popular brands like IBM, DELL, Lenovo, Asus, Samsung and Blackberry
32. Have a person or system to monitor social networking sites (like FaceBook and Trip Advisor) for mentions about your hotel and respond quickly, and appropriately
33. Have competent front line staff on-property who can deal with Guest TECH queries - make sure they have the requisite social and interpersonal skills as well - let them also know their limits, and how to escalate the issue if necessary
34. Have easily accessible empty (international/universal type) power sockets at the LEFT and RIGHT side of the bed - for Guest use only - USB power sockets are a good addition
35. Realize that when you buy technology - you need a support agreement as well - and this often doubles the Tech cost over 5 years - do a TCO analysis before signing any purchase or support agreement
36. Put a notice on your HSIA sign-up screen that your government may block access to certain websites and internet services, as well as track their movements online - if they apply to you. Have your IT People know how to workaround this if the Guest should ask
37. Check your TV channel reception inside a Guest Room from time to time and make sure it's nice and clear
38. Make sure the electronic door lock on the guest room door engages quickly when the door shuts using the auto door closer
39. Check the speed, noise and effectiveness of the aircon fan coil in the guest room
40. Print your IM address on your Business card like a Skype ID or Whatsapp
41. Put an internet browsing station in the Staff Canteen for Staff to check email during breaks
42. Encourage your Guests to also perform a virtual Check-in to such sites as Facebook and Foursquare when they physically Check-in to your establishment
43. Request your technology vendors to update you twice a year on their roadmap
44. Add CCTV cameras inside your Data Center - one that is directed to the server racks and the other, facing the entrance door
45. Remember that guest's trust their mobile phones to wake them up more than they do your wake-up call service
46. Perform regular complete system backups and store them off-site in a secure location that is accessible if you need to - in an emergency
47. Consider placing a 'dock extender' cable into the cable pack that you may be placing in your rooms so that a Guest can connect an iPad (as it won't fit) to the iPod/iPhone dock you are already providing
48. Have staff who do in-room check-in, offer to help guests connect their computer to the HSIA/Wi-Fi, check the temperature, as well as make them an Espresso if you have such a machine in the room
49. Allow guest's to tailor make their fruit basket if you plan to give them one - not everyone likes green apples and pears - same goes for turndown amenity - not everyone wants, or can eat chocolates and cookies
50. Offer ePostcards from your website
51. Have a shelf in the toilet cubicle where guest's can place their mobile phone/PDA/Tablet and maybe a book
52. Work in your own guestroom from time to time and see how comfortable and practical it is - especially the height of the chair in relation to the desk
53. Use a bio-metric reader or PIN pad for staff entrance/egress that is linked to the Time and Attendance/Payroll System
54. Make sure the light inside the wardrobe does switch off when the door is closed - a simple ON/OFF switch is a quick fix to this
55. Consider [carefully] about moving some of your IT Services to the Cloud - make sure you fully understand the small print on the SLA (Service Level Agreement) about 'uptime', 'data ownership' and 'migration' from property based systems
56. Make sure your room safe is bolted down to a floor or wall and cannot be easily removed
57. Monitor the TV volume in the guest room so that it can go down very low. Some guests like to leave the TV on all night but at a very low background volume
58. Have a very low level nightlight in the bathroom/toilet
59. Deploy the very best cabling and network backbone that you can
60. Allow Guests of Residential Conferences to use the same LOGIN ID and Password that they use in the Guestroom for access to the WI-FI in the Meeting Room - and don't make them pay twice
61. Encourage Guests to communicate with your Hotel through popular Social Networking sites such as Facebook and Twitter
62. Have an air-conditioning auto cut-off function in the Guest room if balcony doors are opened
63. Consider using Motion/Presence detectors rather than key cards to control the energy in-room
64. Check from time to time in-the-floor power sockets - the metal type which are supposed to lift up when the clip is flicked - most often they stick after a while having been covered with floor polish and dust
65. Talk to your HSIA/Wi-Fi provider about 'roaming agreements' and having a pass-thru function to such membership services as Boingo and iPass
66. Consider having a secure place where Guests can deposit their valuables and gadgets at the poolside or beach if they want to take a dip
67. Have Wi-Fi at the poolside and Beach
68. Expect Guests to require a lot of Bandwidth when they use the Internet service in your Hotel - they will BLOG, send/receive emails, stream videos, do voice over internet calling, post updates and pictures, as well as transfer business files - uplink speeds should be as good as download
69. Realize that a great percentage of your guests are likely to take photos of their meals and room, and then upload them to the Internet. Give them something fun and interesting to capture - preferably with your logo - it's a free marketing opportunity
70. Test your magnetic room-key cards to see if they de-magnetize when placed next to a mobile phone or similar device
71. Encourage Guest contact staff to attach VCF files in emails
72. Consider having the Valet driver put a cold bottle of water into the car when he picks it up from the Car Park and brings it back to the Hotel entrance for the owner
73. Consider adding QR codes onto your printed materials and advertising
74. Put your Hotel onto Skype and encourage that as a method of communication with Guests
75. Disinfect the TV remote control with suitable chemicals
76. Check the Mobile signal coverage in your Hotel that's its working properly in all areas - Guests use their devices more and more and need good signal coverage all over - even inside elevators and bathrooms
77. Check your PMS that you cannot check someone into a room unless it's Vacant/Clean and quite possibly also carries an 'inspected' status
78. Think carefully about having a MUR (make up room) light as it shows the room may be empty
79. Have an Employee BYOD (Bring Your Own Device) policy
80. Re-examine what means 'a day' in your Hotel if most international flights land or takeoff during the night. Not everyone likes being charged an extra day if realistically your day ends/begins overnight
81. Have information where guests can buy a 3G data card, what it costs, and know how to help install them as well as how to buy top-up cards
82. Conduct regular security checks on your network - making sure you have sufficient defenses against external and internal threats
83. Recycle used laser toner cartridges
84. For internal use - print on the reverse side of used printer paper - but make sure what's on the other side is not sensitive or confidential
85. Think about installing a 3G or 4G mobile hotspot in the Airport Limo or Shuttle Bus so the Guest can use the service to/from the airport or around town
86. Have your IT team join such organizations as HFTP and HTNG in order that they can keep up to date with Hotel Technology. You should sponsor them to them attend various Conferences and Exhibitions [like HITEC] - and have them conduct quarterly internal briefings as to TECH trends, and explore how the business can effectively leverage off these.

 

DO NOT...

1. Use Walkie Talkies in public areas without issuing staff with discreet ear pieces
2. Deploy connectivity/AUX panels without having in-room cable kits available to the Guest
3. Put a bedside clock that makes a ticking sound
4. Tell Guests you have an IP phone in the Guestroom - it will be confusing to them
5. Charge for local phone calls unless you really have to
6. Make it difficult to use a mouse on the Guest Room desk by using one with a glass surface - put a mouse mat in the drawer and expect the Guest to take it away as a souvenir
7. Automatically do dynamic currency conversion on credit card transactions - have the customer approve this in advance
8. Charge exorbitant rates for printing in the business center
9. Issue replacement room keys without first seeing a valid photo ID
10. Allow staff to use thumb drives in work computers unless they have suitable security clearance
11. Allow staff to personally install cloud storage services like Dropbox or SkyDrive on work computers - it's very dangerous and must be Managed 
12. Print paper reports - circulate PDF versions only
13. Send faxes when you can attach PDFs to emails
14. Use worn out ribbons on printers - especially Point of Sale printers in F&B outlets
15. Assume your backup power generator will auto-start if there is a mains power failure. Test it regularly
16. Print folios - ask the guest if you can email them
17. Use paper registration cards - use electronic ones and get digital signature capture
18. Underestimate how many people will want Wi-Fi access in Public areas and Meeting Rooms
19. Install both wired and wireless Internet in your Guest Rooms when doing a new installation. Just having Wi-Fi is acceptable by most people, and will save you a lot of money
20. Just install wireless access points in corridors and expect the signal to pass through the door - consider installing Access Points in every room for improved coverage and density
21. Assume all guests use an iPod, iPhone or iPad - believe it or not, there are other successful products in the marketplace
22. Put "last updated..." on your website if you don't do it frequently
23. Display the number of visitors to your website - no one really cares, and the number may be very small
24. Put a chair at the desk, which is difficult to pull out or is uncomfortable to sit in - even if it looks nice. Get one with wheels
25. Limit guests on the number of devices they can connect to the Wi-Fi in the guestroom - often guests carry many more devices, especially if a couple are staying, and with kids
26. Clutter the desk with collaterals and printed materials - make them digital and multi-lingual - e.g. in Chinese, Russian and Arabic
27. Just believe that by putting loads of technology into your hotel that the guest experience will be enhanced or that the guest will appreciate it
28. Place a loudspeaker in the bathroom unless it has a volume control and the sound quality is good
29. Just rely on the technology to operate your business - it will fail and at the worst possible time. Make sure you have a contingency plan in place for ALL systems and test it periodically
30. Change any configuration on a guest's computer unless they ABSOLUTELY agree and you have a written record of the changes made
31. Have multiple phones in the Guest room unless your really need to - one or two should be enough
32. Allow iPods, MP3 players or similar devices in the workplace to be connected to your computers
33. Print anything - only have electronic versions of all your collaterals
34. Make it complicated for guests to use your technology - they may only stay one night and have no time to learn how to use all the gadgets
35. Overcharge for IDD calls - see if you can connect your PBX to a VOIN (Voice over Internet) service to reduce the calling costs
36. Lend guest's headsets in the gym unless they have been pre-sterilized
37. Allow social networking connections on workplace computers unless it's for work
38. Have water pipes inside your computer room or data center
39. Just have a single cooling source for your Data Center - have a backup
40. Have so many TV channels that it's difficult for the guest to quickly access what they really want to watch and make sure when it's re-switched on, it goes back to the last channel watched and only re-sets upon check-out
41. Put a CD/DVD/Blu-Ray player in the Guest room unless there is already a disc inside for the guest to quickly listen to or watch
42. Operate a 1-button Call Center unless the staff who take the call are full trained to handle ALL queries and in various languages
43. Put a 4-in-1 copier/scanner/printer/fax machine in the guestroom with just 2 or 3 sheets of paper inside for the guest to print on - include at least 20 sheets
44. Put a Fax machine into every room - it's a waste of money! Wheel one in if the Guest really needs it
45. Use a cloud printing service to the in-room printer you are providing - some guests are bound by company confidentiality policies not to send data outside of their network and so cannot use such services, even if they are hosted by a reputable company - just add a USB cable
46. Have electronic curtains/drapes unless they can be opened/closed from the bed as well as via a wall switch - make sure the guest knows they are electric and don't try to pull them closed or open
47. Put a hairdryer in the bathroom that is underpowered - and don't hide it in a drawer
48. Put a reading lamp at the bed which is so powerful and direct that it can burn your Guest's forehead
49. Adjust the temperature in the Guestroom if the guest sets it at a certain level. Only reset it upon check-out
50. Use Flash on your website unless you really have to - not all popular Smartphones or Tablets can handle Flash
51. Only put a keycard reader on one side of the elevator car if you have floor call buttons on both sides. And from time to time, check they both work
52. Install an LCD TV in such a away that the Guest cannot access the connectivity ports and by doing so, they can directly connect their own devices for playback
53. Create an app for your Hotel just for the sake of it - and all it does is make reservations. Let it be informative about your property and a guide to all the various services and amenities you provide. Encourage and incentivize Guests to use this an alternate channel to the OTA - ensuring its Win-Win. It will, after all, be your Shop window in the palm of someone's hand and directly reflect your brand values.

If you have any suggestions to add to the list, feel free to send them to me.  

I very much look forward to seeing, and catching up with many of you in Baltimore at HITEC 2012!  

Safe travels. 

© Terence Ronson HFTP, HTNG, ISHC